Tagaris for schools and colleges
A self-hosted register for a device fleet spread across sites, rooms, staff and pupils, with loans, term-end audits and refresh planning built in.
A school's kit lives in rooms as much as with people: a class set of laptops in a trolley, the projector in a lab, a staff device that goes home. The register has to answer where a device is now, who had it last, what is due for replacement before the next budget round, and what the auditor asked for. Tagaris is built around locations and people equally, so both questions have a home, and it runs on the school's own server with the data under its control.
The jobs it covers
Fleets by site and room
Locations form a tree: a site, its buildings, the rooms inside. Every room has a page listing what should be in it, and asset counts roll up to the site, so a whole-campus total is one glance.
Assigned to people or rooms
An asset can be assigned to a member of staff, to a pupil, to a room, or to a person at a location. People are records, not logins, so a pupil roster costs nothing and can be imported from CSV.
Loan devices
Check a device out to a person and back in when it returns, with the history kept on the asset. Chargers, cases and headsets are accessories checked out the same way. See check-out and audits.
Term-end audits
Print QR labels for rooms as well as devices. The stock-take workflow confirms what is actually in a room and records the audit on each asset, with a last-audited date the asset list can filter on. The mobile app does the same label by label.
Refresh planning
Set a replacement age per category, or per asset. Devices past it are flagged on the dashboard and in the daily digest, alongside warranties expiring, so the refresh list writes itself before budget season.
Enrolled devices from Intune or Jamf
Devices already in Microsoft Intune or Jamf sync into a review queue, matched by serial number, so the register does not depend on retyping. Free while in beta.
For the IT team
On the free tier the register belongs to the install owner, and anyone else can have a free view-only login to look a device up. Team plans add seats for the people who change things, with Admin and Editor roles and access groups for particular jobs, so a technician can update records without reaching settings and the office can check a laptop back in from a leaver without being an editor.
Single sign-on with Microsoft Entra ID, Google Workspace or any OpenID Connect provider is on every plan. View-only sign-ins are free; a person who can change things uses a seat. Roles and access groups map from directory groups, and the school can require single sign-on for everyone except the local owner account, which stays as the break-glass login.
- Admin, Editor and View only roles, with access groups (View only is free)
- Single sign-on with Entra ID, Google Workspace or any OpenID Connect provider (every plan)
- An org-wide audit log of who changed what, with CSV export (every plan)
- Two-factor authentication for password sign-in (every plan)
- Renewal and warranty digest by email (every plan)
Evidence for governors and auditors
The built-in reports cover assets by status, category, location and person, warranties and licences due, value with straight-line depreciation, disposals over the last twelve months and value by location. Each exports to CSV and prints. The whole register exports to CSV, and a full organisation export to JSON covers every record. All of that is on the free tier, so an answer for the finance committee is a download rather than a project. Disposal is a workflow rather than a delete: the date, method, proceeds and book value at disposal stay on the record.
Questions
Do pupils and staff need accounts?
No. A person in the register is a record an asset can be assigned to, not a login. Only the IT staff who sign in use a seat, so a school with two technicians and two thousand pupils needs two seats, or one on the free tier.
Can the register be filled from a spreadsheet?
Yes. The CSV importer maps your columns to the fields and runs a dry-run preview before anything is written, with presets for Snipe-IT and Halo exports. People import from CSV too, or from Microsoft Entra ID in the free beta.
What does it cost?
The free tier is one administrator with every feature and no asset limit. Team plans are priced by the number of people who sign in, and are on the pricing page, with a free 30-day trial.
See it with a fleet in it
The live demo runs the current release with a realistic dataset. No sign-up.